updated Feb. 9, 2016updated Jan. 11, 2016posted Jan. 8, 2016
On behalf of the Nursing Community Assessment Service (NCAS), CRNBC has issued a Request for Proposal for the purpose of inviting qualified Vendors to respond with a written Proposal to provide Simulation Lab(s) and associated services. These services are required to operationalize the Simulation Lab Assessments for NCAS.
RFP name: Simulation Lab Assessment Facility for NCASO
RFP issued by: CRNBC
RFP issue date: February 4, 2016
RFP closing date: February 26, 2016
RFP contact person: Lynn Cairns (email communication only)
We will consider a variety of options to complete all or a portion of the volume of work required, including joint partnerships, and proposals to provide assessment services for one or more of the roles identified.
If submitting a proposal to provide assessment services for specific roles (rather than all four), the preference is for proposals to meet the annual volume of assessments listed for the role(s).
Candidate assessment fees have not yet been finalized.
The assumption is that the volume of candidates will continue based on the numbers provided in the RFP. Volume of candidates may fluctuate based on factors of of regulator/registry control.
Yes, vendors with only a single stand-alone institution may respond.
The assessment site must have the capacity to collect user fees. NCAS will set the user fee model.
Yes, vendors may use other IT service providers to support their bid. Please include those partnerships in the proposal. Clear indication of effect on your proposed fees should be included. Vendors must be able to meet provincial privacy laws for personal data, consents in place, etc.
Yes, supervision will be required to ensure candidates do not interact during the SLA assessment.
Correction: The training of the SMEs to carry out content creation will be the responsibility of NCAS. However the training of SLA assessors, SLA Standardized Patient Trainers, SLA Technicians, and SLA site supervision and support staff are the responsibility of the SLA facility vendor.
Item development is the responsibility of NCAS, however, there is a requirement for the SLA vendor to provide a secure site to house the item bank, reports and other artifacts such as orientation and training packages.
No psychometrician is required for the SLA facility RFP. Therefore no costs should be included in the cost estimates.
The SLA facility will be responsible for providing tablets for the assessments.
NCAS will provide the SLA Assessment platform.
Correction: The assumption is that NCAS will use its own platform. Therefore, we do not need the vendor to generate a report.
Assessments can be conducted any time of day/evening and on weekends.
NCAS will consider vendors who respond to conduct Simulation Lab Assessments for one or more of the four nursing professions. Proponents must indicate what nursing profession they are submitting for; RN, RPN, LPN, or HCA. If you are able to run RN and LPN assessments only, then NCAS requires assessments to be offered a minimum of 75 days per year. Please refer to Table 2 of Section 3.1.2 of the SLA RFP.
Correct, if the vendor is responding to all four nursing roles, NCAS requires Simulation Lab facilities to be operational for a minimum 164 days per year to conduct SLA assessments and 8-10 days per year to conduct SLA field testing, resulting in a total of days is 174 days per year. As mentioned in question one, vendors can respond to conduct Simulation Lab Assessments for one or more nursing roles.
The simulation and oral assessment can take place in the same room.
NCAS will consider vendors who respond to conduct Simulation Lab Assessments for one or more of the four nursing professions. Proponents must indicate what nursing profession they are submitting for; RN, RPN, LPN, or HCA. (See Answer #1).
Yes, NCAS will provide the training materials for assessors.
NCAS requires the SLA vendor to provide a secure site to house the item bank, reports and other artifacts such as orientation and training packages.
Correction: this question is not relevant for SLA vendors. Please do not answer.
Correction: This question is not relevant for SLA vendors. Please do not answer.
Yes. A response from a vendor who has a site under development for completion and will be ready for operations by Sept. 1, 2016 will be considered.
Preference will be given to those who:
The vendor will be operating on a cost recovery model. The vendor should have the capacity to collect a fee from the candidate.
Vendors are to describe and provide all one-time and on-going costs associated with the set-up and delivery of the SLA Labs for each role including:
NCAS will provide an orientation package with mock scenarios as the initial draft and guidelines for the successful vendor.
Correction: Item #64 and #65 are not relevant for SLA vendors. Please do not answer.
Correct - when the vendor is conducting NCAS services, what kind of customer support is offered during these busines hours, and what are the standard business hours?
NCAS only wants access to track and report on the status of the IEP caondidates as they proceed through the assessment.
The vendor must have the ability or mechanism to send candidate date (results and status tracking) to NCAS securely. This can be accomplished either through a secure FTP sit or through secured web service calls.
No candidate assessment reports are required for SLA vendors.
Please respond to this question. Vender can be either a company or an institution.
Please respond to question in section 5.1.1. The vendor is assumed to be either a company or an institution.
This question applies to SLA responses. Vendor to provide their experience in offering SLA facilities, including the number of sites, the number of users, how long it took to setup and implement the SLA site, etc.
Note: RFP language in the question has been edited for length. please review the RFP for specific wording.
The vendor must be able to:
Vendor must have the capability to offer an online IEP candidate survey after assessment. NCAS will provide the IEP candidate survey used during the pilot as a potential initial draft and guidelines for operations.
The vendor should provide an implementation plan that outlines the key tasks and timelines based on their listed elements.
NCAS will provide selection criteria and training guidelines for the hiring and training of the SPs and SP trainers. The vendor will be respondible for hiring the SP trainers and SPs based on the selection criteria and training the SP trainers based on the training guidelines. SP trainers will train the SPs on the case scenarios.
Correct. The SLA vendor is not involved in the blueprint design process. Please ignore.
This was corrected in the new RFP issues Jan. 16, 2016 and closing Jan. 29, 2016. Item #19 should state: "This question is not relevant for SLA vendors. Please do not answer." Appendix C has been removed.
For the pilot, we used an Asus Transformer Book T200TA-DB14T-CA.
Item #63 has two parts:
63A: "Explain the configuration, development and testing tools and prcedures. Please describe these in more detail." This question is not relevant for SLA vendors. Please do not answer.
63B: "Provide the testing procedures that would be used to ensure the statues are ready for high stakes SLA assessments." All SLA vendors, please provide response.
The vendor presentations will be held on March 1 and 2, 2016. NCAS anticipates that all vendors will be invited. The duration of the presentations will be approximately 2.0 hrs and will be held at the offices of CRNBC.
Item #63 was written as one question, however, to proivde clarify to vendors we are identifying two parts to the question:
63A: "Explain the configuration, development and testing tools and procedures. Please describe these in more detail." This question is not relevant for SLA vendors. Please do not answer.
63B. "Provide the testing procedures that would be used to ensure the stations are ready for high stakes simulation lab assessments." All SLA vendors, please provide a response.
The vendors should be able to